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Approval of Change Order No. 1 to Purchase Order Utilizing Hillsborough County Contract With EPR Systems USA, Inc., for Comprehensive Electronic Records Management System for Hernando County Fire and Emergency Services (Contract No. 24-P0172/FH; Amount: $4,995.00)
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BRIEF OVERVIEW
On June 12, 2024, the Fire and Emergency Services submitted a request to the Procurement Department to piggyback Hillsborough County Contract No. 24-24596 with EPR Systems USA, Inc., for $47,290.00. The Chief Procurement Officer (CPO) approved this piggyback purchase on August 22, 2024.
Purchase Order No. 24000989 was originally issued for $47,290.00 in Fund: 1691 - HC Fire Rescue - Rescue, Department: 02491 - HC Fire Rescue-Rescue, Account: 5305221 - Oper Supp-CMPTR Software.
Hernando County Procurement Department has assigned File No. 24-P0172/FH to this Contract for tracking purposes.
Hernando County Fire and Emergency Services has requested Change Order No. 1 in the amount of $4,995.00 to purchase an additional module for the Comprehensive Electronic Records Management System (RMS). This request will increase the purchase order in the amount of $4,995.00. The purchase order will increase from $47,290.00 to $52,285.00.
FINANCIAL IMPACT
Funding, in the amount of $4,995.00, is available in Hernando County Fire and Emergency Services Department:
Fund: 1691 - Hernando County Fire Emergency Services, Department: 02495 - HCFR-Paramedicine PGM, Account: 5305221 - Oper Supp-CMTR Software
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances, and Chapter 125, Florida Statutes.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 1 in the amount of $4,995.00 for Purchase Order No. 24000989 with EPR Systems USA, Inc., bringing the total purchase order amount to $52,285.00.
It is further recommended the Board authorize the CPO to renew the contract ...
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