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Award of Term Contract to Cathedral Corporation for Bill Print and Mailing Services for Utilities Department (Contract No. 23-T00341/FH; Amount: $129,096.64)
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BRIEF OVERVIEW
The Procurement Department issued Invitation to Bid (ITB) No. 23-T00341/FH on August 2, 2023, at the request of the Hernando County Utilities Department, to obtain bids for the purchase of a Utilities Bill Print and Mailing Services for use by the Utilities Department.
The Procurement Department staff placed the legal advertisement in the Hernando Sun on August 4, 2023, and the OpenGov website on August 2, 2023. The bid was sent to three hundred sixty-six (366) matching vendor/contractors from the website. The bid document was downloaded by nineteen (19) vendor/contractors and three (3) bid submissions were received.
BIDs RECEIVED:
InfoSend, Inc. - $119,209.20
Cathedral Corporation - $129,096.64*
TC Delivers - $233,965.40
Bids were reviewed and evaluated by the Procurement Department to determine if they were responsive and responsible. The bid submitted by InfoSend, Inc., was deemed non-responsive. The bids were reviewed and evaluated by the Hernando County Utilities Department staff for award recommendation based on price, conformance with specifications and the Bidder's ability to perform the contract in accordance with the terms, conditions and specifications required.
A Notice of Intent to award the contract to Cathedral Corporation dated October 30, 2023, was posted to the OpenGov website and posted to the Hernando County Administration electronic public bulletin board.
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funds of $129,096.64 are available from Hernando County Utilities Department Account No. 4111-07098-5303425 - Contract SRV-Billing SRVCS ($129,096.64).
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County...
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