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Renewal of Contract With CentralSquare Technologies, LLC, d/b/a Superion, LLC, for Maintenance of Utilities Department Billing Software (Contract No. 16-S00023; Amount: $65,390.00)
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BRIEF OVERVIEW
Hernando County Utilities Department (HCUD) has been utilizing software billing programs since 1999, initially as Sungard Pentamation. On January 17, 2006, the Board approved an upgrade of this system as a Sole Source, Ref C06-047.
On November 10, 2015, the Board approved the annual renewal of this software billing program maintenance as a Sole Source with the company, then known as Sungard Public Sector, Doc. Id. No. 11168. The Board approved the Chief Procurement Officer to approve annual renewals if there were no changes to the terms and conditions and up to a five percent (5%) annual increase.
In 2017, Sungard Public Sector was acquired by Ramundsen Superior Holdings, LLC d/b/a Superion, LLC. On August 3, 2017, subject acquisition was reviewed by County Legal LR 17-483.
The annual software bill program maintenance renewal has been received by Hernando County Utilities Department (HCUD) and there is an increase of 10 percent (10%) ($5,945) over the previous renewal. HCUD attempted to negotiate a lower price increase. The vendor has responded that due the current economy, they must increase their fees by ten percent (10%).
FINANCIAL IMPACT
Funds in the amount of $65,390 are available from Hernando County Utilities budget Lines 07098-5304606 HCUD Billing-Repair/Maint-Software and 07101-5304606 HCUD Customer Svs/Finance-Repair/Maint-Software.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve the renewal price increase and authorize the Chief Procurement Officer to review and approve renewal options hereafter with the same terms and conditions and with annual price increases up to ...
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