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Utilization of Hillsborough County Contract With EPR Systems USA, Inc., for Comprehensive Electronic Records Management System for Hernando County Fire and Emergency Services (Contract No. 24-P0172/FH; Amount: $189,511.38)
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BRIEF OVERVIEW
Hernando County Fire and Emergency Services has requested to increase annual expenditure for Hillsborough County Contract with EPR Systems USA, Inc., Hernando County File No. 24-P0172, for the recurring annual subscription for the current Comprehensive Electronic Records Management System. Fiscal year 2025 is requested in the amount of $59,511.38 and request for subsequent Fiscal Years annual estimated spend of $65,000.00 due to anticipated 3 - 5 % annual increases.
Hillsborough County's Blanket Purchase Agreement represents the executed contract.
Fiscal Year 2025: Estimated increase $59,511.38
Fiscal Year 2026 - 2027: Estimate annual increase $65,000.00, total $130,000.00
This request is for a total increase for FY25 - 27of $189,511.38.
FINANCIAL IMPACT
Funding will be from budgeted amount in Hernando County Fire Emergency Services for future Fiscal Years.
Fiscal Year 2025 Funds in the amount of $59,511.38 are available in:
Fund: 1691 - HC Fire Rescue-Rescue, Department: 02495 - HCFR-PARAMEDICINE PGM, Account: 5305221 - OPER SUPP-CMPTR SOFTWARE in the amount of $4,995.00.
Fund: 1661 - HC Fire Rescue-Fire, Department: 02261 - HC FIRE RESCUE - FIRE, Account: 5304606 - REPAIR/MAINT-SOFTWARE in the amount of $7,359.88.
Fund: 1691 - HC Fire Rescue-Rescue, Department: 02491 - HC FIRE RESCUE - RESCUE, Account: 5304606 - REPAIR/MAINT-SOFTWARE in the amount of $47,156.50.
LEGAL NOTE
The Board has the authority to act on this item pursuant to Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve FY 2025 annual expenditure of $59,511.38 and annual increases for $65,000.00 per FY26 and FY27 for a total of $189,5...
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