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Award of Contract to Systems and Software, Inc., a Division of N. Harris Computer Corporation for Utilities Department Billing Software (Contract No. 22-R00067/PH; Amount: $1,690,806.00)
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BRIEF OVERVIEW
The Procurement Department issued Request for Proposals (RFP) No. 22-R00067/PH on February 2, 2022, at the request of the Hernando County Utilities Department, to obtain proposals from qualified firms to provide Utility Billing Software for managing customer accounts, billing, financial, delinquency management, meter reading and inventory, service order management, and reporting.
Procurement Department staff placed the legal advertisement in the Tampa Bay Times and on the BidNet Direct website on February 2, 2022. The RFP was sent to one hundred sixty (160) vendors from the website. On March 2, 2022, eleven (11) submissions were received from the following firms in alphabetical order:
* Advanced Utility Systems
* Cogsdale
* Cayenta
* Enterprise Solutions Consulting, LLC
* Link Computer Corporation
* Northstar Utilities Solutions
* Origin Consulting, LLC
* Springbrook
* Systems & Software, Inc.
* Util360
* VertexOne
A Selection Committee met on May 4, 2022, to evaluate firms. During this meeting four (4) firms were disqualified and of the remaining seven (7) firms, four (4) firms were invited for initial oral presentations. On September 20 and September 21, 2022, the Selection Committee met to evaluate the initial oral presentations, prepare a ranking, and requested two (2) firms provide a second oral presentation.
On April 13, 2023, the Selection Committee met to evaluate the second oral presentations, complete the ranking, and recommend a shortlist of two (2) firms. Staff entered into negotiations with Systems & Software, Inc., and negotiations have been successfully completed.
The shortlisted firms were ranked in order as follows.
1. Systems & Software, Inc. 90.04
2. Cayenta 87.68
The Selection Committee consiste...
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