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Award of Contract and License Agreement With Historic Hernando Preservation Society, Inc., for Chinsegut Hill Retreat and Conference Center Steward and Property Manager (Contract No. 25-RFP01132/CT)
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BRIEF OVERVIEW
The Procurement Department issued Request for Proposals (RFP) No. 25-RFP01132/CT on September 3, 2025, at the request of the Hernando County Parks and Recreation Department for curator, steward, and property manager for land and buildings located at Chinsegut Hill Retreat and Conference Center, excluding the Manor House. Responsibilities to include overseeing the care, preservation, and daily operations of the property, including managing reservations, coordinating public access and events, and operating historic tours.
The Procurement Department placed the legal advertisement in the Hernando Sun on August 29, 2025, and OpenGov website on September 3, 2025. The solicitation was sent to three thousand eight hundred fifty-seven (3,857) matching vendor/contractors from the website. The solicitation document was downloaded by twenty-nine (29) vendor/contractors and three (3) submissions were received.
The Procurement Department reviewed and evaluated submissions to determine if submissions were responsive and responsible. The Procurement Selection Committee (PSC) met on November 13, 2025, to evaluate the proposals. The committee included Robert Talmage, Parks & Recreation Administrator; Tammy Heon, Tourism Development Manager and Carla Burrmann, Manager, Natural Resources Department. The PSC consensus scoring evaluation resulted in the following scores:
Firm Total Score (Max Score: 100)
Historic Hernando Preservation Society, Inc. 73.0
Raquel M Stafford 42.0
Immerse The Nations 25.7
Staff entered into negotiations with the top-ranked firm and successfully completed contract negotiations on January 12, 2026.
A Notice of Intent to Award the contract to Historic Hernando Preservation Society, Inc. dated December 2, 2025, was...
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