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Change Order No. 4 to Purchase Order With Polydyne Inc., for Supply of Polymer for Utilities Department (Contract No. 23-P00098; Amount of Change Order: $44,494.40)
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BRIEF OVERVIEW
On June 27, 2023, the BOCC approved award of Contract No. 23-P00098 to Polydyne Inc. for Water & Wastewater Treatment Chemicals with an estimated annual spend of $157,000.00.
On July 30, 2024, the BOCC approved an updated annual spend of $260,000.00.
Purchase Order No. 26000230 was originally issued for $157,000.00.
Change Order No. 1 in the amount of $40,000.00 was CPO approved on April 29, 2026, to cover outstanding invoices for Fiscal Year.
Change Order No. 2 in the amount of $78,000 was CPO approved on June 5, 2026, to cover outstanding invoices.
Change Order No. 3 in the amount of $35,000.00 was CPO approved on July 17, 2026, to cover outstanding invoices.
Change order No. 4 in the amount of $44,494.40, would increase the Purchase Order to $354,494.40.
Hernando County Utilities Department has requested an increase to Purchase Order No. 26000230 for additional funds to cover outstanding invoices and the estimated total spend for FY26.
STRATEGIC PLAN INITIATIVES
N/A
FINANCIAL IMPACT
Funding in the amount of $44,494.40 is available in the following:
Expense:
Fund: HCUD-Water&Sewer - B411, Department: HCUD-Wastewater Operation - 203, Account: Operating-Operating Supplies - 535200
LEGAL NOTE
The Board has the authority to act on this item pursuant to Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended the Board approve Change Order No. 4, to Purchase Order No. 26000230, in the amount of $44,494.40 bringing the total Purchase Order amount to $354,494.40.
It is further recommended the Board increase the annual allowable expenditure to $355,000.00 and authorize the Chief Procurement Officer to approve change orders up to the budgeted amounts.