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Ratification of Emergency Purchase Order to Witt O'Brien's, LLC, for Disaster Debris Removal Monitoring Services Resulting From Hurricane Idalia (Contract No. 20-TF0062)
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BRIEF OVERVIEW
As Hurricane Idalia approached on August 28, 2023, Hernando County activated the Disaster Debris Removal Monitoring Services Contract, 20-TF0062 utilizing the top ranked contractor, Witt O'Brien's, LLC to expedite the cleanup process following landfall.
The Procurement Department issued Purchase Order No. 23001067 in the amount of $50,000.00 on August 28, 2023, to Witt O'Brien's, LLC. Hernando County continued to monitor the storm and it was determined to issue the Notice to Proceed on August 29, 2023. The Purchase Order is now being brought to the Board for ratification.
The initial Purchase Order was issued to the incorrect account and on September 20, 2023, there was a request to increase the not to exceed amount of the emergency purchase order. The accounting was corrected and the purchase order was increased to $100,000.00. The first invoice from Witt O'Brien's, LLC covered monitoring services through September 26, 2023, in the amount of $82,602.08. Upon receipt of the final invoice a change order will be processed to add or deduct based on actual total of fees for Disaster Debris Removal Monitoring Services.
FINANCIAL IMPACT
Funding in the amount of $100,000.00 is encumbered in Account No. 1011-41011-5303401-PTD23 Transportation Trust Fund, TTF-Disaster, Contracted Services, Potential Tropical Depression 23.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances, as well as Chapter 125, Florida Statutes.
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RECOMMENDATION
It is recommended the Board ratify Purchase Order No. 23001067 in the amount of $100,000.00 to Witt O'Brien's, LLC for the contracted disaster debris removal monitoring services in response to Hurricane Idalia. It is further recommended the Board approve and authoriz...
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