TITLE
title
Award of Sole Source Contract to Wesco Turf, Inc., for Toro Equipment Repair for Fleet Department (Contract No. 23-TSS0432/TC; Amount: $50,000.00)
body
BRIEF OVERVIEW
On August 3, 2023, the Fleet Department requested the Term Sole Source for outside repairs of Toro Equipment. Therefore, a sole source request for Outside Repairs for Toro Equipment is being requested to process repairs on an as needed basis.
On September 20, 2023, a Sole/Single Source Notice of Intent to award for Term Sole Source Contract No. 23-TSS0432/TC to Wesco Turf, Inc., was posted per Procurement Policies and Procedures. The Procurement Department has received no communications regarding the Notice of Intent to Sole Source. The last day for receipt of information was October 9, 2023.
In the State of Florida, the vendor Wesco Turf, Inc., is the only factory-authorized vendor in our geographical area for the servicing of Toro lawn and turf equipment.
FINANCIAL IMPACT
Funding in the amount of $50,000 is available in Fleet Vehicle Maintenance, Account No. 5071-08021-5303476.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances as well as Chapter 125, Florida Statutes.
recommendation
RECOMMENDATION
It is recommended the Board approve and authorize the Chairperson’s signature on attached Term Sole Source Contract No. 23-TSS0432/TC with Wesco Turf, Inc., for outside repairs of Toro equipment, with an estimated annual spend of $50,000.00, for an initial thirty-six (36) month term contract with two (2) twelve (12) month unilateral renewal options available at the discretion of the County.
It is further recommended that the Board authorize the Chief Procurement Officer to approve change orders for 23-TSS0432/TC as they become necessary and allowable up to approved budgeted amounts and to approve renewal of the contract when there is no change to terms, conditions and/or pricing.