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Increase of Purchase Order to Ring Power Corporation for Heavy Equipment Lease (Amount: $94,000.00)
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BRIEF OVERVIEW
The Hernando County Fleet Department is responsible for overseeing the rental/leasing of heavy equipment and other necessary equipment for all Hernando County Departments when long wait times are expected for parts or repairs. The Fleet Department performs the administrative duties and then passes the rental/lease costs to the responsible departments.
On October 11, 2021, Purchase Order No. 22000134 was issued to Ring Power Corporation in the amount of $4,925.00 for equipment rental/lease. The purchase order was issued utilizing the County's piggyback of Sourcewell Contract No. 062323-CAT. The Board approved the utilization of the piggyback on October 19, 2011, DOC ID 5813. There have been several change orders processed on the purchase order increasing it to a total of $70,000.00 due to other pieces of heavy equipment needing to be rented/leased. Several of the change orders have required and received Board approval.
Section 2 A, of the Sourcewell contract states that while Caterpillar is the vendor under the contract, it will subcontract certain obligations under this contract to its dealers. Ring Power Corporation is a Participating Entity under the contract and is obligated to comply with the terms of the Caterpillar contract and is eligible to provide equipment, products , or services as a subcontractor.
The Hernando County Fleet Department is requesting approval for the purchase order be increase by an additional $24,000.00 to a total of $94,000.00. This will enable the County to lease heavy equipment (front end loader, backhoe, bobcat, etc.) to continue with necessary operations in the event of an equipment malfunction.
FINANCIAL IMPACT
Expense Account No. 1017-08021-5303476 Vehicle Maintenance, Contr Srv-O/S Rpr-Fleet.
LEGAL NOTE
In accordance with Part II, Chapter, Article V of the Hernando County Code of Ordinan...
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