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Award of Contract to Air Mechanical and Service Corporation for Hernando County Sheriff’s Office Building Air Conditioning Replacement Project (Contract No. 18-TF0049/DK; Amount: $56,429.58)
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BRIEF OVERVIEW
On August 14, 2018, the Board approved the award of Term Contract No. 18-TF0049/DK, Doc ID No. 14704, to Air Mechanical and Service Corporation, The Air JOA Corporation, and Johnson Controls Inc., for an initial thirty-six (36) month period utilized on an as-needed basis for air conditioning repairs of systems under twenty-five tons.
Paragraph 73.1 of this contract includes that typical work may include but not be limited to Heating, Ventilation and Air Conditioning (HVAC):
• HVAC System Repairs.
• Remodeling and/or Renovations HVAC.
• HVAC Replacement or New Installations.
• Etcetera - Other Work as Assigned to Complete Each Repair Service.
On April 21, 2023, the Hernando County Facilities Department obtained quotes for the replacement of three (3) existing air conditioning units at the Hernando County Sheriff’s Office Building. The subject equipment numbers are: RTU #1, RTU #8 and RTU # 12.
Per recommendation from previous Board approval (Doc ID No. 14704), all purchases exceeding the Advertised Bid Requirement (ABR) of $35,000.00 will be brought before the Board for purchase approval.
The Facilities Department Manager has determined that pricing obtained is fair and reasonable for this type/quantity of work. The purpose of this purchase is to replace three (3) existing air conditioning units that are past their lifespan (18, 19 and 25 years old respectively).
The Chief Procurement Officer has reviewed this requirement for conformance to Procurement Ordinance and Purchasing Policies and Procedures.
FINANCIAL IMPACT
Funding is available in Expense Account 0011-01701-5606201, Bldgs-Constn and/or Imp.
LEGAL NOTE
In accordance with Part II, Chapter 2, Article V of the Hernando County Code of Ordinances.
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RECOMMENDATION
It is recommended that the Board approve the purchase of three (3) new air conditioning controls and software with Contractor Air Mechanical and Service Corporation (AMSCO) for the Hernando County Sheriff’s Office Building in the project amount of $56,429.58.
The work shall be performed under Hernando County Contract No. 18-TF0049/DK entitled HVAC Repairs on Systems up to twenty-five (25) tons.